by Julie Brook, Esq.
This material is reproduced from the CEBblog™, Give the Reporter A Hand To Get A Clean Depo Transcript, (http://blog.ceb.com/2014/12/15/give-the-reporter-a-hand-to-get-a-clean-depo-transcript/) copyright 2014 by the Regents of the University of California. Reproduced with permission of Continuing Education of the Bar – California. (For information about CEB publications, telephone toll free 1-800-CEB-3444 or visit our Web site, CEB.com).
When you’re taking a deposition, you know that ensuring a complete and accurate record is vital. So don’t take the person who’s dutifully taking down the proceedings for granted: Assisting the court reporter is not only polite, it might be the key to a clean depo transcript to use at trial.
Helping the court reporter starts even before the deposition begins by
- Showing up early to organize documents for convenient reference and mark them as exhibits.
- Giving the reporter a copy of the case caption so the transcript will include the correct case name and court number.
- If the deponent is an expert, offering the reporter a written glossary of unusual terms that will be used during the deposition.
Once the deponent and other counsel show up at the deposition, you can help the court reporter by identifying everyone there, including the party each counsel represents.
During the deposition, help out the reporter by:
- Spelling technical words or proper names into the record;
- Controlling the examination so that two people aren’t talking at once (and if they do, ensuring that the reporter records the deponent’s statements before others’);
- If you’re working with a relatively inexperienced reporter, making sure he or she understands that interrupting the examination to ask for an answer to be repeated is preferable to guessing at what was said;
- If you are uncertain whether the deponent’s answer was recorded correctly, asking the court reporter to read back the last question and answer and, if the answer is incorrect, asking the deponent to repeat the correct answer;
- Checking in with the reporter at a break about any transcription problems; and
- During unusually long or technical depositions, occasionally asking if the reporter would like to take a short break.